Terms and Conditions

Additional Policies and Operational Guidelines
GIVE BACK HAITI

1. Conflict-of-Interest Policy

The purpose of this policy is to protect the integrity, transparency, and credibility of GIVE BACK HAITI and ensure that all decisions are made in the best interest of the organization and its mission.

Policy Guidelines

• Board members, officers, volunteers, organizers, sponsors, and contractors must avoid situations where personal, financial, or professional interests conflict with the interests of GIVE BACK HAITI. 
• Any individual involved in decision-making must disclose any actual or potential conflict of interest before participating in discussions or voting. 
• Individuals with a conflict of interest may be required to abstain from voting or participating in related decisions. 
• No person may use their position within GIVE BACK HAITI for personal financial gain or unfair advantage. 
• Transactions involving relatives, family members, or affiliated businesses must be fully disclosed and approved by the Executive Administration or Board of Directors. 

Examples of Conflicts

• Awarding contracts to family-owned businesses without disclosure 
• Personally, benefiting from fundraising proceeds 
• Using confidential donor information for personal purposes 
• Accepting inappropriate gifts or compensation from vendors or sponsors 

Enforcement

Failure to disclose conflicts of interest may result in disciplinary action, suspension, or removal from participation in GIVE BACK HAITI activities.

2. Refund and Cancellation Policy for Ticketed Events

Event Cancellation by GIVE BACK HAITI

• If an event is canceled by GIVE BACK HAITI, ticket holders may: 
  • Receive a full refund, or 
  • Elect to convert the payment into a charitable donation 

Event Postponement

• If an event is postponed, tickets will remain valid for the rescheduled date. 
• Participants unable to attend the new date may request a refund within the specified refund period. 

Participant Cancellation

• Refund requests made by attendees must be submitted in writing. 
• Refund eligibility may depend on the timing of the cancellation: 
  • 30+ days before event: Full refund minus processing fees 
  • 15–29 days before event: 50% refund 
  • Less than 14 days before event: Non-refundable 

Non-Refundable Fees

• Administrative fees 
• Online processing fees 
• Donation portions of ticket purchases 

Force Majeure

GIVE BACK HAITI shall not be responsible for cancellations caused by:

• Natural disasters 
• Government restrictions 
• Political instability 
• Public health emergencies 
• Acts beyond organizational control 

3. Vendor and Sponsorship Rules

Vendor Requirements

All vendors participating in GIVE BACK HAITI events must:

• Operate legally and professionally 
• Obtain all required licenses and permits 
• Maintain proper insurance coverage when required 
• Comply with health and safety regulations 
• Respect event schedules and operational procedures 

Prohibited Activities

Vendors and sponsors may not:

• Sell illegal or counterfeit products 
• Engage in discriminatory or offensive conduct 
• Misrepresent GIVE BACK HAITI’s mission 
• Conduct unauthorized political or religious campaigning during events 

Sponsorship Standards

Sponsors must align with the values and mission of GIVE BACK HAITI.

The organization reserves the right to reject sponsorships from entities associated with:

• Illegal activities 
• Fraudulent business practices 
• Hate speech or discrimination 
• Activities damaging to the organization’s reputation 

Sponsorship Recognition

Sponsor benefits may include:

• Logo placement 
• Public acknowledgments 
• Event booth space 
• Website recognition 
• Promotional opportunities as approved by the organization 

 

4. Social Media Usage Guidelines

Official Communication

Only authorized representatives may speak officially on behalf of GIVE BACK HAITI through social media platforms.

Appropriate Conduct

All individuals representing the organization must:

• Communicate respectfully and professionally 
• Avoid offensive, misleading, or defamatory content 
• Respect cultural diversity and community values 
• Protect confidential information 

Use of Photos and Videos

By participating in GIVE BACK HAITI events, attendees may consent to the use of:

• Photographs 
• Video recordings 
• Interviews 
• Testimonials
  for promotional, educational, and fundraising purposes. 

Prohibited Social Media Activities

• Posting false or misleading information 
• Harassment or personal attacks 
• Unauthorized fundraising campaigns 
• Political endorsements without authorization 
• Misuse of the organization’s logo or identity 

Monitoring and Enforcement

GIVE BACK HAITI reserves the right to request removal of inappropriate content associated with the organization.

5. Volunteer Code of Conduct

All volunteers are expected to uphold the values, integrity, and mission of GIVE BACK HAITI.

Volunteer Responsibilities

Volunteers agree to:

• Conduct themselves professionally and respectfully 
• Follow instructions from event coordinators and leadership 
• Treat all participants fairly and equally 
• Protect confidential information 
• Support a safe and welcoming environment 

 

Prohibited Conduct

Volunteers may not:

• Engage in harassment, violence, or discrimination 
• Use drugs or alcohol during volunteer service 
• Misuse organizational funds or property 
• Make unauthorized commitments on behalf of the organization 
• Engage in illegal activities 

Attendance and Reliability

Volunteers are expected to:

• Arrive on time 
• Notify supervisors of absences 
• Fulfill assigned responsibilities responsibly 

Safety Compliance

Volunteers must follow all safety procedures established for events and activities.

Disciplinary Action

Failure to comply with this Code of Conduct may result in:

• Verbal warning 
• Removal from an event 
• Suspension of volunteer privileges 
• Permanent dismissal from participation 

These policies can become part of:

• Membership agreements 
• Event registration forms 
• Volunteer applications 
• Sponsorship contracts 
• Website legal pages 
• Fundraising event manuals for GIVE BACK HAITI